Nonprofit organizations face unique challenges when it comes to managing projects, such as limited budgets, diverse teams and the need to effectively communicate and engage with stakeholders. Hence, there is a need for project management software that offers features designed to address the specific needs of nonprofit organizations, including grant management, fundraising, volunteer coordination and impact tracking.
We analyzed the top project management software for nonprofits, including their standout features, strengths, weaknesses and costs, to help you determine the best option for your organization.
1
Quickbase
Employees per Company Size
Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)
Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)
Small, Medium, Large, Enterprise
Features
Agile Development, Analytics / Reports, API, and more
2
monday.com
Employees per Company Size
Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)
Any Company Size
Any Company Size
Features
Agile Development, Analytics / Reports, API, and more
3
Wrike
Employees per Company Size
Micro (0-49), Small (50-249), Medium (250-999), Large (1,000-4,999), Enterprise (5,000+)
Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees)
Medium, Large, Enterprise
Features
Agile Development, Analytics / Reports, API, and more
Top 8 nonprofit project management software: Comparison table
Here is a head-to-head comparison of the best nonprofit project management software:
| Starting price | Nonprofit discount | Mobile app | Fundraising, grant and donor management | |
|---|---|---|---|---|
| Asana | $13.49 per user per month | 50% off | Yes | Yes |
| Trello | $6 per user per month | 75% off | Yes | Yes |
| monday WorkOS | $12 per user per month | 70% off | Yes | Yes |
| ClickUp | $10 per user per month | Yes (custom) | Yes | Yes |
| Notion | $10 per user per month | 50% off Plus Plan | Yes | Limited |
| Wrike | $9.80 per user per month (billed annually) | No | Yes | Limited |
| Teamwork | $8.99 per user per month | No | Yes | Limited |
| Taskade | $12 per user per month | 100% free | Yes | Yes |
Asana: Best for nonprofit’s specific features
With Asana project management software, nonprofits can better organize and track their tasks, projects and workflows. Asana provides a centralized platform for teams to collaborate, assign responsibilities, set deadlines and monitor progress.
Nonprofits can create different project boards for various initiatives, such as fundraising campaigns, volunteer management and event planning. Within each board, tasks can be created, assigned to team members and given due dates.
- Grant management.
- Fundraising events and campaigns.
- Stakeholder relations.
- Affiliate network coordination.
Pricing
With Asana, eligible nonprofits will get a 50% discount off their plan with dedicated support.
- Personal: No cost for up to 10 team members.
- Starter: $10.99 per user per month when billed annually, or $13.49 per user per month when billed monthly.
- Advanced: $24.99 per user per month when billed annually, or $30.49 per user per month when billed monthly.
- Enterprise: Custom quotes.
- Enterprise+: Custom quotes.
Standout features
- Multiple view options including list, boards, calendar, timeline, portfolios and goals views.
- Workflow builder.
- Unlimited storage with up to 100MB per file.
- Reporting capabilities.
Top Asana integrations
- MeetGeek: Automatically record, transcribe and share summaries of meetings—and set up an automated workflow to synchronize it all with Asana.
- Doorbell.io: Capture customer feedback as tasks in Asana.
- OneDrive: Allow you to attach files from OneDrive to Asana, and use Asana Rules to automatically upload a task attachment to a OneDrive folder.
Pros and cons
| Pros | Cons |
|---|---|
| iOS and Android mobile apps | Steep learning curve for new users |
| Offers nonprofit-specific resources via its learning center | |
| Real-time reporting capability |
Why we chose Asana
Asana provides tools for creating project timelines, assigning tasks to team members and setting deadlines. Nonprofit organizations can use these features to plan and manage projects, ensuring that everyone is on the same page and working towards the same goals.
For more information, read the full Asana review.
Trello: Best for small teams
A subsidiary of Atlassian, Trello is a web-based, Kanban-style, collaborative work and project management software designed for teams to organize and prioritize tasks and projects. Trello uses a simple and intuitive drag-and-drop interface to create boards, lists and cards. It is available as both a web application and a mobile app, making it accessible to teams on different devices and platforms. It offers free and paid plans, with additional features and collaboration options available in the paid version.
Trello also offers special nonprofit community and education discounts, making it an affordable project management software for these categories of users.
Pricing
Through its parent company, Atlassian, Trello offers registered charitable nonprofit organizations that are non-government, non-academic, non-commercial, non-political and have no religious affiliation a 75% discount off the price of its cloud services. To be eligible, nonprofits must apply to request a license.
- Free: Available to individuals and very small teams at no cost. Up to 10 boards per Workspace.
- Standard: $5 per user per month when billed annually or $6 per user per month when billed monthly.
- Premium: $10 per user per month when billed annually or $12.50 per user per month when billed monthly.
- Enterprise: Ranges from $7.38 to $17.50 per user per month, billed annually — your actual price depends on user counts.
Standout features
- Mobile device management capability.
- Multiple view options, including map, calendar, table, timeline and dashboard views.
- Automate tasks and workflows with Butler automation.
Top Trello integrations
It integrates with over 200 apps and tools, including Slack, Google Drive and Salesforce.
- Slack: Sync messages and notifications across both platforms. Receive updates in Slack when Trello activity occurs.
- Google Drive: Lets you attach files from Google Drive to Trello tasks.
- Salesforce: Attach a Salesforce contact to a Trello card.
Pros and cons
| Pros | Cons |
|---|---|
| Mobile apps for Android and iOS devices | Limited interaction for the low-tier plans |
| Unlimited storage | May become cumbersome as projects and workload increase |
| Has a free forever plan for an unlimited number of users | |
| Ease of use and low learning curve |
Why we chose Trello
Trello offers up to 75% discounts for nonprofit organizations, making it more affordable for these organizations to use project management software. Trello also integrates with various other tools commonly used by nonprofit organizations, such as Google Drive, Slack and Microsoft Teams. This interconnectedness streamlines workflows, making it easier for nonprofit organizations to manage their projects and resources.
For more information, read the full Trello review.
monday work management: Best overall
Whether you’re managing a marketing campaign, developing software, planning events or conducting research, monday work management can be adapted to fit your specific needs. Its versatility makes it suitable for a wide range of industries and types of work. It stands out for its user-friendly interface and comprehensive features that help individuals, teams and nonprofits efficiently organize, track and collaborate on their work.
monday work management offers special features and benefits that are specifically advantageous for nonprofits. These include:
- Fundraising campaign management.
- Volunteer management.
- Grant management.
- Collaboration with stakeholders.
- Allows organizations to keep track of expenses.
Pricing
monday work management offers discounts to students and nonprofits. The first 10 members of eligible nonprofits can use monday workOS for free, while any additional user gets a 70% discount off the Pro tier price in the same bucket pricing as regular plans.
Nonprofit specific pricing
- Nonprofit: $68.4 per user per year.
- Enterprise: Custom quote
monday work management pricing is as follows:
- Free: At no cost for up to two users.
- Basic: $9 per seat per month when billed annually, or $12 per seat per month when billed monthly.
- Standard: $12 per seat per month when billed annually, or $14 per seat per month when billed monthly. A free trial is available.
- Pro: $19 per seat per month when billed annually, or $24 per seat per month when billed monthly. A free trial is available.
- Enterprise: Quotes are available upon request.
Standout features
- Ability to visualize volunteer availability and capacity.
- Automate personalized fundraising emails and texts.
- Track and manage interactions using donor profiles.
- Offers over 200 project management templates for teams across various industries.
- Multiple view options, including map, Kanban, timeline, calendar and chart views.
- Self-serve knowledge base.
Top monday workOS integrations
- QuickBooks: Create, track and manage QuickBooks records directly in monday.
- Google Drive: Lets you attach files to any update directly from Google Drive.
- Stripe: Record Stripe charge events in monday.com and notify relevant parties.
Pros and cons
| Pros | Cons |
|---|---|
| iOS and Android apps | The free plan is limited to two users |
| 24/7 customer support | Time tracking is available to Pro and higher-tier users |
| Provides work performance insights for Enterprise users | |
| It can be used to manage complex projects |
Why we chose monday workOS
Nonprofit organizations often work with limited resources and tight budgets. monday WorkOS enables organizations to track and manage their resources efficiently. Further, monday WorkOS fundraising and donor management capabilities can be used to manage fundraising campaigns, track donations and communicate with donors.
For more information, read the full monday workOS review.
ClickUp: Best for affordability
ClickUp helps individuals and teams streamline their workflows and stay organized. It offers a wide range of features, including task management, project tracking, goal setting, team collaboration, time tracking and more. It is known for its customizable interface and flexibility, allowing users to adapt the platform to their specific needs and preferences.
Aside from its feature-rich and generous free plan, ClickUp also offers discounts for nonprofits to help them save on their productivity tools. Nonprofit organizations can apply for a discount, which offers reduced pricing on the premium plans.
Pricing
ClickUp encourages nonprofits to get in touch by submitting an application describing their organization. Qualified nonprofits will get a custom quote based on their needs and budget.
- Free Forever: $0 and best for personal use.
- Unlimited: $7 per user per month when billed annually, or $10 per user per month when billed monthly.
- Business: $12 per user per month when billed annually, or $19 per user per month when billed monthly.
- Enterprise: Quotes are available upon request.
Standout features
- Over 15 view options, including list, board, box, Gantt, mind maps, timeline and more.
- Natural language processing capability.
- Multiple assignee capability.
- Track volunteer hours.
- Create and share your volunteer schedule.
- Calculate and track funding.
Top ClickUp integrations
- Harvest, Time Doctor and Clockify: For time tracking.
- Google Drive, OneDrive and Dropbox: For attaching files to ClickUp tasks.
- Zoom: Host meetings right from within a task and get notified to join a meeting in progress and receive the meeting details with a recording link afterwards.
Pros and cons
| Pros | Cons |
|---|---|
| Up to 250,000 automation actions per month | Steep learning curve for new users |
| 24/7 support | Mobile apps functionalities can be improved |
| iOS and Android app | |
| Native time tracking |
Why we chose ClickUp
We selected ClickUp as one of the best PM tools for nonprofit organizations because it balances affordability with quality service and advanced features. The platform centralized PM management approach improves communication, coordination and visibility across different projects.
For more information, read the full ClickUp review.
Notion: Best for information management
Nonprofits looking to manage their projects, tasks and databases more effectively may consider using Notion. It is an all-in-one workspace tool that allows users to create, organize and collaborate on various types of content, including notes, documents, to-do lists and more.
With Notion, nonprofits can create customized project management systems, track tasks and deadlines, collaborate with team members and integrate other tools and databases.
Pricing
Notion offers a 50% discount on their Plus Plan.
- Free: No-cost plan with limited features.
- Plus: $8 per user per month when billed annually, or $10 per user per month when billed monthly.
- Business: $15 per user per month when billed annually, or $18 per user per month when billed monthly.
- Enterprise: Custom quote.
Standout features
- Users can create and organize notes and documents in a hierarchical structure.
- Task and project management.
- Database management.
- Collaboration and communication.
Top Notion integrations
- Datadog: This integration enables you to detect, investigate and automate response to threats.
- Asana: Bring Asana tasks into Notion to see the latest updates across teams.
- Everhour: Track time spent on Notion projects and tasks.
Pros and cons
| Pros | Cons |
|---|---|
| Organization and structure | Limited mobile experience |
| Great note-taking capabilities | Basic project management features |
| Customizable layout |
Why we chose Notion
Notion allows users to centralize all project-related information, documents, processes and guidelines, making it easily accessible to all team members. This ensures that important resources and information are organized and readily available, enabling efficient decision-making and reducing time spent searching for information.
For more information, read the full Notion review.
Wrike: Best for project portfolio management
Wrike provides a centralized workspace where team members can create and assign tasks, track progress, set deadlines and communicate with each other. It offers features such as project templates, time tracking, file sharing and reporting, making it a comprehensive solution for project management. Wrike can be customized to fit different team and project needs and can be accessed from mobile devices or the web.
Pricing
Although Wrike doesn’t offer nonprofit-specific discounts, it offers a free plan for unlimited users.
- Free: At no cost for an unlimited number of users.
- Team: $9.80 per user per month (billed annually).
- Business: $24.80 per user per month (billed annually).
- Enterprise: Quotes are available upon request.
- Pinnacle: Quotes are available upon request.
Standout features
- Task management and subtask management.
- Project portfolio management.
- Advanced analytics and data visualizations.
- Document processing and text recognition (mobile).
- Resource management.
Top Wrike integrations
- Slack: It allows you to turn Slack conversation into an actionable Wrike task.
- Salesforce: Integrate client data seamlessly between Wrike and Salesforce.
- Microsoft Teams: Collaborate on Wrike projects without leaving Microsoft Teams.
- Adobe: Accelerate Wrike design tasks from Adobe Creative Cloud.
Pros and cons
| Pros | Cons |
|---|---|
| Advanced resource and capacity planning | Limited storage space |
| Suitable for teams managing complex workloads, marketing and professional services | Wrike’s annual billing make it less affordable |
| Offers business intelligence API |
Why we chose Wrike
We picked this tool for its customizable workflow capability, since each nonprofit organization may have different processes and workflows. Wrike’s flexibility makes it possible for you to customize workflows according to your specific needs.
For more information, read the full Wrike review.
Teamwork: Best for managing client work
Teamwork is a project management tool that helps teams collaborate and organize their tasks and projects. It provides a centralized platform where team members can communicate, share files, track progress and manage resources. Nonprofits can use Teamwork for project planning, resource management, communication and collaboration, document management and reporting.
Pricing
Teamwork doesn’t have a nonprofit’s specific pricing. Its standard pricing is as follows:
- Free Forever: $0 per month for up to five users.
- Starter: $5.99 per user per month when billed annually, or $8.99 per user per month when billed monthly.
- Deliver: $9.99 per user per month when billed annually, or $13.99 per user per month when billed monthly.
- Grow: $19.99 per user per month when billed annually, or $25.99 per user per month when billed monthly. A free trial is available.
- Scale: Quotes are available upon request.
Standout features
- Project views: List, Table, Boards and Gantt.
- Billable time tracking.
- Project expense management.
- Integrations with third-party systems, including Harvest, HubSpot, SharePoint and more.
- Provides visibility into performance.
Top Teamwork integrations
- MS Teams: Enable teams to collaborate on projects and pages directly from MS Teams.
- Slack: Create tasks in Teamwork.com from messages in Slack and receive real-time notifications on your tasks in a dedicated Slack channel.
- Teamwork.com for HubSpot: Create projects, tasks, messages, milestones, events and more in Teamwork.com directly from HubSpot.
Pros and cons
| Pros | Cons |
|---|---|
| Real-time collaboration with teams | Free plan storage is limited to 100MB |
| Offers risk management templates | Steep learning curve |
| Billing and invoicing included |
Why we chose Teamwork
Teamwork offers tools that allow you to onboard clients and manage client work effectively. This can be particularly useful for nonprofits that work closely with external stakeholders, such as donors, volunteers or partner organizations.
For more information, read the full Teamwork review.
Taskade: Best for collaboration and communication
Taskade is an AI-powered productivity platform that helps individuals and teams organize, prioritize and collaborate on tasks and projects. The platform includes task management, real-time collaboration, videoconferencing and project tracking features.
Nonprofits can use Taskade to manage projects and task lists, collaborate on tasks, plan events, organize fundraising and manage volunteers and SOPs (standard operating procedures).
Pricing
According to Taskade, their solution is free for nonprofits.
Teams and businesses
- Pro: $19 per month when billed annually for up to 10 users.
- Business: $8 per user per month when billed annually or $12 per user per month when billed month-to-month.
- Ultimate: $16 per user per month when billed annually or $20 per user per month when billed month-to-month.
Personal and family
- Free: No cost for up to three users.
- Starter: $4 per month when billed annually for up to three users.
- Plus: $8 per month when billed annually for up to three users.
Standout features
- Built-in video chat, screen sharing and real-time syncing.
- Taskade AI (Powered by GPT-4).
- More than 500 templates.
- Project views: list, board, calendar, mind map, action, org structure and custom formatting.
Top Taskade integrations
- Email: Allow you to email task to Taskade project.
- Box: Upload files directly from Box to Taskade.
- Instagram: Upload pictures and videos directly from Instagram to Taskade.
Pros and cons
Why we chose Taskade
We chose Taskade because it offers an AI-driven project management tool specifically designed for nonprofits. It provides a simplified and efficient way for nonprofits to manage tasks, coordinate projects, collaborate with team members and automate workflows. Taskade is free for nonprofits.
For more information, read our full Taskade review.
Key features of nonprofit project management software
Fundraising, grant and donor management
These software solutions often include features to help nonprofits manage their fundraising efforts, including tracking donations, creating online fundraising campaigns and managing grant applications. This allows nonprofits to maintain strong relationships with their supporters.
Reporting and analytics
The software should provide comprehensive reporting and analytics features to help nonprofits assess, track and analyze project performance, finances and impact. This helps nonprofits monitor and measure their progress over time and see volunteers’ performance metrics as well as the overall health of the organization.
Project collaboration and communication
These platforms provide internal collaboration and communication tools, allowing team members and stakeholders to collaborate on projects, share files, assign tasks and communicate in real time, increasing overall efficiency and coordination.
Resource and schedule management
The key aspects of project work that must be managed properly are people, budget and equipment. The success of any given project depends on how well these resources are managed. Nonprofit project management software allows for the scheduling and tracking of various project milestones and tasks, ensuring projects are completed on time and within budget.
Integration with other tools
Nonprofit project management software often integrates with other tools commonly used by nonprofits, such as accounting software, CRM systems and email marketing platforms. This integration improves data accuracy.
How do I choose the best nonprofit project management software?
Choosing the best nonprofit project management software involves considering several factors and evaluating different options. Here are some steps to help you choose the right software:
- Identify your organization’s specific needs and requirements: Make a list of the key features and functionalities you expect from the software. For instance, you need collaboration, task management, budget tracking, reporting, communication tools and integration with other systems.
- Research and shortlist potential software options: Look for software specifically designed for nonprofits, as they may have features tailored to their unique needs.
- Consider budget and cost: Look for software that offers different pricing plans, discounts for nonprofits or even free options that meet your organization’s requirements.
- Check for integration capabilities: Ensure that the software can integrate with other tools and systems your organization uses.
When selecting nonprofit project management software, prioritize the most critical features for your organization and regularly reassess your software choice to ensure that it continues to meet your evolving needs.
Review methodology
We selected the best nonprofit project management tools based on their ability to meet nonprofit organizations’ needs, affordable plans and quality service. Our review of each tool is based on our experience and the information on vendors’ websites. We also reviewed current and past customer feedback on review sites to learn about each solution’s satisfaction ratings.